Chantel Thomson

Executive Assistant

Paramount Pictures International

EA to EVP International Marketing · Extensive diary management and coordination of meetings/conference calls across international time zones. · Coordinating complex travel arrangements and itineraries. · Attending management meetings to co-ordinate minutes & action points. · Preparing and producing pitch documents & presentations. · Collating reports as required by the senior marketing team. · Organising events, conferences and all film festival footage. · Processing weekly invoices, ensuring accuracy and compliance with Accounts Payable. · Assisting in monthly and quarterly budget reporting per marketing department. · Monthly reconciliation of expense statements.

Executive Assistant

Various Contract Roles

Ogilvy Advertising (EA to Category Brand Partner, Planning & Finance Director) Paramount Pictures International (EA to SVP International Creative Affairs) Doughty Hanson (EA to Head of Tax) Old Mutual (EA & TA to Investor Relations, Corporate Comms, Tax & Treasury) Temps-Online (EA to Founder & Managing Director) SAB Miller (EA to SVP Investor Relations) · Organizing international travel & itineraries. · Extensive diary & meeting management within multiple time zones. · Typing & creation of emails, client proposals and presentations. · Handling of enquiries and correspondence on behalf of Managers. · Invoicing and liaising with accounts & finance departments regularly. · Collating and inputting monthly expense reports. · Working knowledge and understanding of SAP to raise Purchase Orders.

Personal Travel through South East Asia

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Training & Promotions Executive Assistant

Chanel

· Full EA support to GM of Training and Promotions, and team of 6 Promotions Executives and 2 Training Managers. · Diary management, travel arrangements, AMEX reimbursement and handling of all correspondence including customer complaints. · Coverage for MD’s Personal Assistant when and where required. · Preparation of training and presentation materials. · Extensive excel reporting on weekly and monthly sales targets. · Preparing the department operations & new starters manuals. · Preparing in depth power-point presentations for board meetings, client strategy meetings, bi-annual sales meetings and end of year business review. · Project and Event management of the bi-yearly Sales Meeting, Client Strategy Meetings and any off-site meetings.

Personal Assistant

Jones Lang LaSalle Hotels

· Full PA support to SVP and Senior Manager of Investment Sales. · Acting as gate keeper and key contact for the SVP. · Diary management, extensive interstate travel, AMEX reimbursement. · Typing of memorandums, client letters and power-point presentations via Dictaphone. · Implementation and management of property marketing campaigns, including direct mail material and extensive information memorandums. · Advertising and campaign expense management. · Organizing all legal documentation for the property settlement process, and liaising with external solicitors and legal departments. · Event and meeting management for client and staff events. · Maintaining and tracking of client and campaign listings on national sales database (Salesforce).